How Creative Teams Can Use signNow to Handle Multiple Projects Without Delays
Managing multiple projects simultaneously is a daily reality for creative agencies. From branding campaigns and video productions to web design and social media content, each project comes with its own set of contracts, approvals, and deadlines. Without an efficient system, juggling these responsibilities can quickly become overwhelming, leading to delays, errors, and client dissatisfaction.
signNow, a digital signature and document workflow platform, provides creative teams with a solution that streamlines contract management, automates approvals, and keeps projects moving smoothly.
The Challenge of Multi-Project Management
Creative agencies often face several challenges when handling multiple projects at once:
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Tracking Multiple Contracts: Each project requires contracts, NDAs, or approval forms, which can easily get lost in email threads or cloud folders.
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Delays in Approvals: Waiting for client signatures can stall projects, especially when dealing with remote clients across different time zones.
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Communication Gaps: Miscommunication between team members and clients can lead to missed deadlines or misunderstandings.
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Administrative Overload: Project managers may spend hours chasing signatures instead of focusing on project oversight and creative strategy.
Without a robust system, these challenges can accumulate, creating a bottleneck that slows down the agency’s overall workflow.
How signNow Solves These Problems
signNow digitizes contract management and approval workflows, allowing creative teams to handle multiple projects efficiently. Here’s how:
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Centralized Dashboard
Teams can track the status of every contract or approval in real-time. From a single dashboard, project managers know which documents are signed, pending, or need follow-up. -
Template Library
Commonly used contracts—like NDAs, project proposals, and release forms—can be saved as templates. This reduces repetitive work, allowing teams to send contracts quickly for every new project. -
Bulk Sending and Automated Reminders
For multiple clients or stakeholders, signNow allows documents to be sent in bulk. Automated reminders ensure that no contract is overlooked, significantly reducing delays. -
Anywhere Signing
Clients can sign documents from any device, whether desktop, tablet, or smartphone. This flexibility is especially valuable for remote teams or clients on tight schedules. -
Secure Cloud Storage
Once signed, contracts are automatically stored securely in the cloud. Teams can easily access past agreements, track approvals, and maintain organized records without hunting through emails or filing cabinets.
Practical Example: A Video Production Agency
Consider Lumina Creative, a mid-sized video production agency handling four projects simultaneously: a corporate video, a commercial, a music video, and a social media campaign.
Before using signNow:
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Project managers spent hours sending contracts and following up with clients.
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Delays in approvals postponed production schedules.
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Misplaced contracts led to disputes over scope and payment terms.
After integrating signNow:
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Contracts were sent digitally and signed within hours.
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Automated reminders reduced the need for manual follow-ups.
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Centralized storage allowed instant access to every project document.
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The team saved more than 10 hours per week in administrative work.
By streamlining contract workflows, Lumina Creative improved efficiency, reduced stress, and kept all projects on schedule.
Benefits for Creative Teams
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Increased Productivity
Team members spend less time managing paperwork and more time focusing on creative tasks like editing, design, and strategy. -
Reduced Project Delays
Fast, digital approvals ensure that projects move forward without bottlenecks caused by waiting for signatures. -
Improved Collaboration
Centralized dashboards and cloud storage provide visibility for all team members, minimizing miscommunication and errors. -
Professional Client Experience
Clients experience a streamlined, branded signing process, enhancing trust and satisfaction. -
Scalability
Agencies can handle more projects simultaneously without adding administrative staff, enabling growth and higher revenue potential.
Integrating signNow Into Existing Workflows
signNow works seamlessly with the tools creative teams already use:
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Project Management (Asana, Trello): Attach signed contracts to project boards for complete visibility.
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Cloud Storage (Google Drive, Dropbox): Automatically store and organize signed documents for quick retrieval.
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Communication (Slack, Teams): Receive real-time notifications when contracts are signed or pending.
Integration ensures that document management complements existing workflows rather than disrupting them.
Legal Compliance and Security
For agencies handling multiple projects and clients, security and legal compliance are critical. signNow ensures:
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Legally binding signatures compliant with U.S. ESIGN Act and UETA
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Encrypted storage and secure access controls
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Complete audit trails showing timestamps, IP addresses, and signer information
This guarantees that all contracts are both secure and enforceable, protecting the agency and its clients.
Conclusion: Efficiency, Accuracy, and Creativity
Handling multiple projects doesn’t have to mean administrative chaos. With signNow, creative teams can:
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Streamline contract and approval workflows
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Reduce delays and bottlenecks
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Maintain secure, organized records
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Provide a professional experience for clients
By removing the administrative burden of managing multiple projects, signNow allows agencies to focus on what they do best: delivering outstanding creative work.
In today’s competitive U.S. creative market, efficiency and professionalism are just as important as talent. Adopting digital contract management with signNow ensures agencies stay ahead, delivering projects on time while maximizing creative output.