Top Ways Agencies Can Use signNow to Secure Client Approvals Faster

In the fast-paced creative industry, timely client approvals can make or break a project. Delays in approvals often stall production, push back deadlines, and create stress for both the agency and its clients. For agencies managing multiple clients and projects, the traditional paper-based approval process is no longer efficient or practical.

signNow, a digital signature and document workflow platform, offers agencies a solution to accelerate client approvals, streamline workflows, and maintain professionalism.

---

The Traditional Approval Bottleneck

Traditional approval processes can slow down projects for several reasons:

1. Manual Signatures: Sending contracts or change orders via email or physical mail requires clients to print, sign, and return documents.

2. Time Zone Differences: Remote clients may delay responses due to conflicting schedules.

3. Version Confusion: Multiple document versions can lead to errors or misunderstandings.

4. Follow-Up Overhead: Project managers often spend hours reminding clients to approve documents.

These delays affect project timelines, team productivity, and client satisfaction.

---

How signNow Accelerates Approvals

signNow provides a suite of features designed to secure client approvals quickly:

1. Instant Document Sending
   Agencies can send contracts, proposals, and change orders digitally in minutes. Clients receive notifications immediately and can sign from any device.

2. E-Signatures Anytime, Anywhere
   Whether clients are on a desktop, tablet, or smartphone, signNow allows them to sign documents instantly, removing time zone and location barriers.

3. Automated Reminders
   signNow automatically reminds clients of pending documents, reducing the need for manual follow-ups and ensuring timely approvals.

4. Reusable Templates
   Common approval forms or contracts can be saved as templates, allowing agencies to send documents faster for recurring projects.

5. Secure Cloud Storage
   All signed approvals are stored safely in the cloud, easily accessible for the team to track progress and maintain organized records.

---

Practical Strategies for Faster Approvals

Agencies can adopt specific strategies using signNow to maximize efficiency:

1. Pre-Approval Templates

Create templates for recurring project types. For example, NDAs, creative briefs, or change orders can be sent instantly without recreating documents each time.

2. Parallel Sending

Send approvals to multiple stakeholders simultaneously. Instead of sequentially emailing each client or team member, signNow allows bulk sending to ensure everyone signs at once.

3. Real-Time Tracking

Use the dashboard to see which clients have signed and which documents are still pending. This transparency allows project managers to proactively address delays.

4. Integration With Project Management Tools

Integrate signNow with Trello, Asana, or Slack to link approvals to tasks or projects. Teams receive notifications when documents are signed, keeping the workflow synchronized.

---

Real-World Example: A Marketing Agency

BrightWave Marketing handles multiple campaigns for clients simultaneously. Previously, approval delays frequently pushed back campaign launches, causing client frustration.

After implementing signNow:

• Approval turnaround time dropped from days to hours.

• Automated reminders reduced follow-up tasks for the team.

• Centralized tracking improved visibility across all projects.

As a result, BrightWave Marketing delivered campaigns on time consistently, enhanced client satisfaction, and freed the team to focus on creative execution.

---

Benefits of Faster Client Approvals

1. Improved Project Timelines
   Faster approvals ensure that projects move forward as planned, avoiding unnecessary delays.

2. Higher Client Satisfaction
   Clients appreciate a smooth, professional, and convenient approval process.

3. Increased Team Productivity
   Teams spend less time on administrative tasks and more time on creative work.

4. Reduced Errors
   Digital signatures and version control minimize mistakes, ensuring documents are accurate and complete.

---

Integration and Workflow Enhancement

signNow works seamlessly with existing tools agencies use:

• Google Drive / Dropbox: Signed approvals are automatically stored and organized for easy access.

• Trello / Asana: Attach approvals to project boards to maintain visibility and accountability.

• Slack / Teams: Receive instant notifications when approvals are signed, keeping the team informed in real-time.

By integrating signNow into daily workflows, agencies can ensure that approvals no longer become a bottleneck.

---

Security and Compliance

For agencies handling multiple clients, security is critical. signNow ensures that every approval is:

• Legally binding under U.S. ESIGN Act and UETA

• Securely stored with enterprise-grade encryption

• Auditable with complete records of signatures, timestamps, and IP addresses

This legal and security framework gives agencies confidence that approvals are valid and enforceable.

---

Conclusion: Streamline Approvals, Accelerate Creativity

In the U.S. creative market, efficiency, professionalism, and reliability are key to winning and retaining clients. Slow approval processes no longer fit the pace of modern agencies.

signNow provides a secure, efficient, and user-friendly platform for obtaining client approvals quickly. By leveraging digital signatures, automated workflows, and centralized tracking, agencies can:

• Speed up project timelines

• Reduce administrative burden

• Improve client satisfaction

• Maintain organized and secure records

With signNow, client approvals become seamless, enabling creative teams to focus on delivering high-quality work without unnecessary delays.